Privacy Policy

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1. Introduction

Welcome to Kalyan Dombivli Runners KDR ("we," "our," or "us"). We are committed to protecting the privacy of all our users, including children and their guardians. This Privacy Policy explains how we collect, use, share, and safeguard your information through our website and services related to community running activities, training programs, virtual events, and marathons.

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2. Applicability

This policy applies to all users who:

• Join our running community

• Register for group training sessions or fitness programs

• Participate in virtual or physical running events/marathons

• Submit details through online forms

• Make payments for participation

• Register children or dependents for kids’ events

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3. Information We Collect

a. Personal Information

We may collect personal information including but not limited to:

• Full name

• Date of birth (for age category and eligibility)

• Gender

• Email address

• Phone number

• Residential address

• Emergency contact details

• Health and fitness-related information

• Payment and billing details (processed via secure third-party gateways)

 

b. Information Collected for Children (Minors)

For certain events, we collect information of minors (below 18 years of age) strictly for participation and confirmation purposes. Information collected may include:

• Child’s full name

• Date of birth

• Gender

• Parent/guardian name and contact information

• Emergency contact details

• Any relevant health concerns or medical information

 

Note: All children’s data must be submitted by a parent or legal guardian. By submitting the form, you confirm that you are the lawful guardian of the child.

 

c. Non-Personal Information

We also collect technical and usage-related data such as:

• Device type and browser

• IP address

• Website interaction patterns

• Cookies and usage logs

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4. How We Use Your Information

We use the information to:

• Register participants and manage events

• Communicate event updates and logistical details

• Issue participation confirmations and e-certificates

• Personalize user experience

• Ensure safety through access to relevant medical/emergency details

• Process payments securely

• Comply with local regulations

 

5. Sharing of Information

We do not sell or rent your personal data. We may share your data with:

• Event organizers, timing partners, or volunteers (for operational purposes)

• Third-party payment gateways (for payment processing)

• Legal authorities if required by law

• Medical teams and emergency responders (for children’s safety during events)

All data shared is on a need-to-know basis and governed by confidentiality agreements.

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6. Data Security

We use industry-standard measures to secure your personal data, including:

• SSL encryption

• Firewalls and secure servers

• Role-based access controls

• Regular system audits and updates

Despite our efforts, no online platform is 100% secure. We encourage users to exercise caution when sharing sensitive information.

 

7. Children’s Privacy and Consent

We take special care when handling children’s data. We:

• Collect information only from parents/guardians

• Use the data solely for event registration, communication, and safety

• Do not use children’s data for marketing without explicit parental consent

• Provide access or deletion of child’s data upon verified guardian request

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8. Your Rights

As a user or guardian, you may:

• Request access to your data or your child’s data

• Correct any inaccurate information

• Request deletion of data (subject to event participation constraints)

• Withdraw consent for non-essential processing

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9. Cookies and Tracking Technologies

Our website uses cookies to enhance performance and track usage. You may control cookie preferences via your browser settings.

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10. Third-Party Links

We may link to third-party websites for convenience. We are not responsible for the privacy policies or practices of these external sites.

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11. Changes to This Privacy Policy

We reserve the right to update this policy as needed. Any updates will be posted here with a revised effective date. Continued use of the site indicates your acceptance.

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12. Contact Us

For any privacy-related concerns, please contact us at:
Email: kdrunners@gmail.com